While accident books are not necessary in the home, they are a legal requirement for any workplace with ten or more employees. This includes schools and doctor’s surgeries, as well as more conventional workplaces such as offices. These accident books must also comply with the Data Protection Act of 1998, which requires any information or data be properly stored in the interests of privacy and safety.
Making your workplace safe for employees can be a daunting task, especially if you are new to it, but whether you are setting up a business for the first time or have years of experience managing a company, we can help you find the right accident book.
So, what is the actual function of an accident book? Accident books are not designed in order to prevent accidents, but rather for employers to record any workplace or work-related injuries that occur.
There are some workplaces where the need for such a book seems obvious, such as gyms, warehouses and construction sites, where accidents are more likely to occur due to the physical nature of the work, but accident books are required in all workplaces with ten or more employees, regardless.
Accident books are particularly important in schools, where employees are placed in a position of responsibility and care for children. We have a Pupil Accident Book for this purpose, which complies with the Social Security Administration Act of 1992 as well as the Data Protection Act of 1998. This accident book includes a handy flowchart indicating when it is necessary to report accidents to the Health and Safety Executive (HSE), as well as 53 perforated forms to be filled in, removed and kept safe in the Accident Record Book Folder, which is available separately.
The Accident Record Book Folder is just as important as the accident book itself. In order to abide by the Data Protection Act of 1998, employers must not only have an accident book, but a safe, secure place in which to store accident reports, in order to ensure privacy. The folder is sold separately to the accident book, but is a necessity in any workplace, and a must-have for employers. The Accident Record Book Folder is highly recommended over a standard folder because it includes an index card for easy referencing of your records.
If you are unsure of what you need to create a safe environment for your employees, just ask Safetyshop.